Office
Office Buildings Management
McIntire Kingstone ("MK") has team experience working with office properties. As with all our managed properties, MK works with entities, companies, and individuals in a wide variety of customized management services. We believe that good service begins with the delivery and management of timely and relevant information along with developing a solid forward-thinking strategy.
Our experienced team works fast and professionally for our clients who are looking to maintain and/or build their office portfolio. We understand that this can be one of your largest assets and we work hard to assist you in making these assets your most profitable ones. Further, our team works to understand your existing and future needs in order to assist in maximizing your portfolio.
MK has built alliances with office-related vendors in order to provide each property with the best maintenance available in the local market. We can work independently or directly with your existing broker. We have assisted companies such as CBRE, Lee & Associates, Colliers International, Coldwell Banker, DAUM, NAI Capital, and many more in securing strong tenants for vacant space.
Our Comprehensive Services
Professional Management Operations
- Onsite or hybrid staffing solutions
- Property manager and leasing team coordination
- KPI dashboards (occupancy, delinquency, maintenance SLAs)
- Annual business plan and operating budget creation
- Recruitment and training of personnel
- Daily site inspections and monitoring
- Improved response time protocols
- Due diligence support for acquisitions
- Long-term planning and forecasting
- Custom management plans tailored to owner needs
Leasing & Marketing Engine
- Full office leasing marketing strategy
- Google paid ads, Facebook ads, remarketing
- High-quality photos, drone footage, and 3D tours
- Lead tracking and CRM follow-up
- Leasing performance scorecards
- Market on all major commercial websites
- Comparable rent analysis
- Location analysis and site selection
- Demographic and market analysis
- Work with brokers (CBRE, Lee & Associates, Colliers, DAUM, NAI Capital)
- Negotiate in owner's best interest
- Lease amendments and renewals
- Expansion of existing tenant leases
Operational Management
- Familiar with AIR forms and addendums
- Tenant build-out coordination
- Lobby and common-area management
- Energy management and utility optimization
- Visitor management systems
- Security contractor oversight
- After-hours access control
- Conference room and amenity management
- Signage and directory management
- Parking management and allocation
Maintenance & Facilities Management
- 24/7 emergency response
- Daily site inspections
- Full-time tech staffing (optional)
- Preventative maintenance program
- Vendor procurement and contract negotiation
- Safety and risk inspections
- Capital improvement planning
- Elevator maintenance and repairs oversight
- HVAC maintenance tracking and optimization
- Janitorial services coordination
- Landscaping and exterior maintenance
- Lighting repairs and improvements
- Over 2,900 qualified vendors in our system
- Pending repair analysis and tracking
Financial Reporting
- Run financial analysis
- Monthly statements and financial packages
- NOI tracking and performance benchmarks
- Operating expense audits
- NNN reconciliations
- Budget creation and variance tracking
- Custom owner dashboards
- Rent roll administration
- Bank reconciliations
- Cash management and disbursements
- Security deposit accounting
- Trust accounts for each property
- Operating cost reduction plans
- Web-enabled reporting
Tenant Relations & Experience
- Move-ins and move-outs coordination
- Service request management
- Lease compliance monitoring
- Tenant satisfaction programs
- Tenant communications system
- Tenant history and payment tracking
- Delinquency monitoring and management
- Eviction coordination and support
- Manage tenant improvements
- Coordinate landlord obligations prior to move-in
- Maintain tenant relationships
- Tenant retention programs
Compliance & Risk Management
- ADA compliance oversight
- Fair housing training for onsite staff
- Inspection preparation (fire, safety, habitability)
- Insurance certificate tracking (COIs)
- Insurance review and annual updates
- Insurance claims coordination
- Government and code compliance
- Workers compensation compliance
- Maintain insurance compliance
- Legal notice compliance
Administrative & Reporting
- Trust accounts for each property
- Individual property statements
- Tenant history tracking
- Deposit records management
- Vendor reports and integration
- Vendor bidding coordination
- Market analysis and location analysis
- Repair analysis and pending repair tracking
- Service contract reviews
- Confidential record keeping
- Professional management software
Ready to optimize your office property?
Contact us today to learn how our comprehensive property management services can help maximize your investment's potential. We can also customize a plan to your needs.
Contact Us Today